Workforce Planning

Why should you adopt this strategy in your company?

Workforce planning is the process of planning a company's current and future work needs.
The goal is to ensure that the business has the necessary human capital to develop its processes efficiently. By investing in this strategy, you can correct bottlenecks, increase productivity and achieve better results in your venture.
Workforce planning contributes to the optimization of internal processes, increased productivity and employee engagement, and also to the achievement of better results.
Why planning
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Principles of planning
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How to plan
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How to perform
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Workforce tools

Why is Workforce Planning becoming a great ally for organizations?

Talent retention

The environment becomes more pleasant and with good prospects for employees.

Cost reduction

The employee is allocated to the role most suited to their profile, avoiding hiring errors.

Increased productivity

The most engaged employees contribute to achieving more relevant results for the business.

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 of companies manage to improve their performance without increasing the number of employees.

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 of businesses improve employee engagement and stability.

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Motivated and engaged employees experience a productivity increase of up to 
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Happy employees produce 31% more and contribute to increased sales by up to 
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What are the 4 basic principles of workforce planning?

To start designing your workforce planning, you should consider some of its fundamental criteria. It is based on them that your business can succeed with this strategy:

1

Right people

2

Right shape

Right people

Companies that aim to achieve good results need to find the right employees for each role. With the greater popularization of remote work, global barriers have been dissipated, allowing the hiring of the best talent anywhere in the world. Therefore, it is important to offer opportunities without geographic limitations to find the people that are most attuned to your business.

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Right shape

It is not enough to choose the right people, it is necessary to find those who have the right skills for each role. Therefore, it is important to identify the skillset needed to develop the work efficiently and face all the challenges of your business. In addition, it is important to check the level of experience for each position to make more accurate hires.

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3

Right place

4

Right cost

Right place

To ensure continuous growth, it is necessary to place the right people in the right places, that is, employees must occupy the most appropriate positions for their profile and career stage. For this, it is important to distribute employees optimally throughout the organization and to have clear goals to hire people to help achieve them.

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Right cost

Planning for the direct and indirect costs involved in the hiring process — such as hours spent interviewing and salaries for new hires — is essential to ensure the team is within your budget. In addition, you should look for ways to optimize these expenses and budget only for those talents with the skills your business really needs.

8% of HR leaders believe they are getting the right return on investment in workforce planning.

Gartner

How to do Workforce Planning?

To design strategic workforce planning, you must define goals, analyze human capital, identify gaps and develop an action plan.

Analyze your company's short, medium and long term goals

Assess your current workforce

Identify existing skill gaps

Anticipate problems

Develop an action plan to achieve better results

How to perform a successful Workforce Planning?

It is not enough to just follow what other companies already do. To succeed in your workforce planning, you need to innovate and keep up with market changes. That way, you can make good hires.
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Have a specific HR member to manage the process.

Have a specific HR member to manage the process.

Involve all key people during the process.

Involve all key people during the process.

Coordinate a succession plan

Coordinate a succession plan

Align workforce planning with the company's strategic planning

Align workforce planning with the company's strategic planning

Have a specific HR member to manage the process.

When an expert employee is responsible for workforce planning, they are able to organize all the steps that must be followed, define strategic actions and involve the right people on the team to execute it more efficiently.
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Involve all key people during the process.

In this way, it is possible to make an assessment from different points of view that are fundamental to the business and make more assertive decisions. With this, the chances of success of your strategy increase, which is very positive for your business.
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Coordinate a succession plan

Many companies do not have a well-defined replacement plan for key positions, which negatively affects their performance over a period of time. To prevent this from happening, develop hiring strategies and identify gaps in your workforce.
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Align workforce planning with the company's strategic planning

Good strategic planning analyzes the company from different angles and proposes the actions that must be adopted to achieve short, medium and long-term objectives. When you align this tool with workforce planning, it is possible to ensure greater harmony in internal processes, avoid errors and have the ideal people in your team for every moment of the business.
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Achieve better results with Workforce Planning tools

Investing in specialized tools for workforce planning is the secret for anyone who wants to get ahead of the competition and improve their results.

Blue building with two trees icon
It helps in managing scenarios and identifies the actions that should be taken by a business in times of instability. By identifying the problems, it is possible to make more accurate predictions and identify the best way forward.

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Scenario Planning

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Quinyx

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The 9-Box Grid

Achieve better results with Workforce Planning tools

Investing in specialized tools for workforce planning is the secret for anyone who wants to get ahead of the competition and improve their results.

Blue building with two trees icon
It allows the management of your workforce, the engagement of your team and the optimization of your company's processes. You can also integrate with payroll, HR and other business applications.

1

Scenario Planning

2

Quinyx

3

The 9-Box Grid

Achieve better results with Workforce Planning tools

Investing in specialized tools for workforce planning is the secret for anyone who wants to get ahead of the competition and improve their results.

Blue building with two trees icon
It allows the assessment of the performance level of employees and their growth potential in companies. The classification is made into 9 categories ranging from low performance with high potential to high performance with low potential.

1

Scenario Planning

2

Quinyx

3

The 9-Box Grid

Get in touch

Get in touch with our experts to understand more about workforce planning and find out how we can help you!